The agent doesn't just speed things up, it makes our decisions more consistent and defensible. Every recommendation comes with the data and logic trail our auditors need.
ABC, VP of Procurement
Who, where and what changed
About the company
Industry
Enterprise Procurement
Volume
120+ RFPs responded to annually
Stack
n8n, Azure, Spreadsheet, Multimodal LLMs
Success metrics
Proposal draft in 30 minutes
Accurate multi-lingual drafting
Brand-safe proposals with guardrails
What was breaking in the workflow?
Slow proposal drafting
RFPs took a full day because teams rebuilt answers from scratch.
Knowledge buried in folders
Winning content existed, but was hard to find and reuse consistently.
Manual pricing lookups
Copy-pasting pricing from spreadsheets slowed teams down and created risk.
Generic AI was not enough
It lacked guardrails, brand control, and SME sign-off before sharing.
How we built a Custom BidPro Agent in just 10 days!
PHASE 1
Secure upload and interpretation
RFPs (PDF/documents) uploaded to a secure portal and analyzed immediately.
PHASE 2
Multi-agent drafting
Writer, analyst, and researcher agents split sections to draft faster and more consistently.
PHASE 3
Knowledge and pricing retrieval
Semantic search retrieves relevant past proposals; pricing is pulled live from Excel.
PHASE 4
Human-in-the-loop and SME approval
Brand and compliance enforced, judgement items flagged before SME review and sign-off.
We build your bespoke AI Assistant using off-the-shelf technologies
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